Roles & Permissions
Understand the different roles and what each can do
Roles & Permissions
Menu Studio uses role-based access control to manage what team members can do.
Organization Roles
| Role | Description | |------|-------------| | Owner | Full control, billing access, can delete organization | | Admin | Manage team, all restaurants, settings (no billing) | | Member | Access restaurants they're invited to |
Restaurant Roles
| Role | Description | |------|-------------| | Owner | Full control over the restaurant | | Admin | Manage menus, items, team, settings | | Editor | Edit menus and items, publish changes | | Viewer | View-only access, no editing |
Permission Details
Viewer Permissions
- View menus and items
- View analytics
- Export menus (PDF, image)
Editor Permissions
Everything Viewers can do, plus:
- Create and edit menus
- Add and edit menu items
- Publish and unpublish menus
- Create and edit displays
Admin Permissions
Everything Editors can do, plus:
- Manage restaurant settings
- Invite and remove team members
- Manage categories and services
- Access billing (for organization admins)
Owner Permissions
Everything Admins can do, plus:
- Transfer ownership
- Delete the restaurant/organization
- Manage subscription and billing
Tip
Use the Viewer role for staff who need to see the menu but shouldn't make changes, like servers referencing items.
Changing Roles
Organization Owners and Admins can change member roles:
- Go to Settings → Team
- Find the team member
- Click the role dropdown
- Select the new role
Removing Team Members
- Go to Settings → Team
- Find the team member
- Click Remove
- Confirm the removal
Warning
Removed team members immediately lose access. Any work they had in progress should be saved first.